STANDARD TERMS AND CONDITIONS 

These Standard Terms and Conditions will apply to all Equipment provided by Aidacare Pty Limited (ABN 40 134 398 833), or a Related Body Corporate of that entity (we, us, Aidacare) to you, our Customer (you, Customer) and will apply notwithstanding any other terms proposed by the Customer.

1. DEFINITIONS AND INTERPRETATION

1.1 In this Contract:

Aidacare IP means any Intellectual Property Rights of Aidacare (or licensed to Aidacare by a third party) which subsist in the Equipment Aidacare makes available in connection with a Contract.
Contract is defined in clause 2.1.
Customer (“You”) means the person or entity specified in the Quote or Invoice (as applicable).
Defect means any error, omission, defect, deficiency or discrepancy in the Equipment or any other failure of the Equipment to comply with the Specifications.
Equipment means any goods, materials or items supplied by Aidacare as specified in the Quote or otherwise purchased from the Website.
Express Warranty has the meaning given to it in clause 11.1.
Ex-Works means the terms of Ex-Works Incoterms 2020.
GST Law means A New Tax System (Goods and Services Tax) Act 1999 (Cth) and any regulations made pursuant to that Act.
Intellectual Property Rights means all copyright and analogous rights (including moral rights), all registered or registrable rights in relation to inventions (including patent rights), trademarks, designs, circuit layouts and all other rights throughout the world resulting from intellectual activity in the industrial, scientific or artistic fields.
Price means the price for the Equipment specified in the Quote.
PPSA means the Personal Property Securities Act 2009 (Cth).
PMSI has the meaning given to it in the PPSA.
Quote means the quote for the Equipment the Customer requests to rent or purchase from Aidacare that is issued by Aidacare pursuant to these terms. Where Equipment is rented or purchased online via the Website, then the shopping cart will form the Quote.
Related Body Corporate has the meaning given to that term in the Corporations Act 2001 (Cth).
Rental means an agreement, in accordance with these Terms & Conditions, to supply Equipment in return for ongoing periodic payments from the Customer. Title in the Equipment does not pass to the Customer.
Rent-to-Buy means an agreement, in accordance with these Terms & Conditions, to sell Equipment in return for a fixed number of periodic payments over an agreed period after which the title in the Equipment transfers to the Customer. Rent-to-Buy is only available to retail / individual Customers and, unless otherwise agreed, is not available to funding bodies or businesses. Rent-to-Buy is only available for non-customised Equipment with a value greater than $1,000.
Services means any services we agree to provide to you in a Quote including, but not limited to repair and maintenance of Equipment and home modifications.
Specifications means the Equipment specifications as specified in the Quote or advertised on the Website.
Website means any website operated by Aidacare including but not limited to aidacare.com.au and mobilityhq.com.au which the Customer accesses information about the Equipment and can rent or purchase Equipment.

1.2 In this Contract, unless the context otherwise requires:

(a) “including” and similar words do not imply any limitation;
(b) a reference to “$” or “dollars” is a reference to Australian currency;
(c) references to any party includes that party’s executors, administrators, substitutes, successors and permitted assigns; and
(d) references to statutes include all statutes amending, consolidating or replacing such statutes.

2. CONTRACT

2.1 A contract is formed when we issue to you, and you accept, a Quote for the rent or purchase of Equipment and/ or Services, (the Contract).

2.2 The Contract consists of, in order of precedence:
(i) the Quote
(ii) and these Standard Terms and Conditions.

2.3 Once a Quote is accepted by you, it cannot be cancelled or modified without our written consent.

2.4 If we agree to accommodate your request for cancellation or alteration, then we may amend the Quote to impose reasonable material, labour, storage or cancellation charges.

2.5 If you rent any Equipment under these terms, then the Rental Terms at Annexure 1 will also apply to your rental and form part of the Contract.

2.6 If you Rent-to-Buy any Equipment under these terms, then the Rent-to-Buy Terms at Annexure 2 will also apply to your rental and purchase, and form part of the Contract.

3. DESCRIPTION OF THE EQUIPMENT

3.1 All descriptions, performance figures and other descriptive documents and illustrations given to you by us are a general guide of the Equipment, and do not form part of this Contract nor will they be deemed to be a representation, warranty, term or condition of, or relating to, this Contract.

3.2 We reserve the right to amend the Specifications without notice. The most up to date Specifications and pricing will be as specified in your Quote.

4. NDIS PARTICIPANTS

4.1 This Clause 4 applies to all Customers who are purchasing or hiring our Equipment or Services as NDIS Participants.

Providing Feedback and Complaints

4.2 The NDIS Complaints Management and Resolution Rules 2018 provide clear guidance on your rights and our responsibilities. We are required to ensure that we implement and maintain a system to manage and resolve complaints in a way that is easy for you to use and fair and efficient.

4.3 If you, your family or care-provider or advocate wish to provide feedback or make a complaint, you can do so in a number of ways:

(a) Verbally by calling 1300 362 203;
(b) Via the Aidacare website NDIS Feedback option, at: aidacare.com.au/contracts/national/ndis/
If you remain unsatisfied you may also provide feedback or make a complaint via the NDIS Quality & Safeguards Commission portal at: ndiscommission.gov.au/about/complaints

4.4 When you provide feedback or make a complaint, your complaint will be registered in our Product & Service Non-Conformance System and a team member will review your case and reach-out to you to discuss your complaint and work with you to find the best outcome.

Incident Management

4.5 As a registered provider, the NDIS Incident Management and Reportable Incident Rules require us to have primary responsibility for preventing and managing all incidents relating to our client participants.

4.6 We are required to maintain systems to track incidents and manage the reporting of certain incident-types to the NDIS Quality & Safeguards Commission.

5. CULTURAL & LANGUAGE REQUIREMENT

5.1 Please advise our staff of specific cultural considerations required by you at the time Equipment assessment or delivery is arranged.

5.2 If Translation & Interpreting Services are required, you are advised to register with TIS National who will provide you with a client code. Call 131 450 (within Australia).

6. PRICE

6.1 In consideration for the supply of the Equipment, whether for rent or purchase, and/ or the Services, you must pay us the Price in accordance with this Contract.

6.2 Unless expressly stated otherwise, the Price is Ex-Works from our designated warehouse or distribution centre. Freight charges for delivery to your premises will be notified to you and added separately to the invoice.

6.3 If we are liable to pay any taxes, levies, duties or tariffs howsoever described, levied by a competent taxing authority, in respect of goods or services properly supplied by us under this Contract, you will pay us the amount for which we are liable.

6.4 You authorise us to set-off without notice any undisputed amount held by us against any amount owing by you to us.

6.5 The parties agree that all amounts payable under this Contract are expressed on a GST exclusive basis. If GST is payable in relation to a Taxable Supply, the amount payable for that Taxable Supply is the amount for that Taxable Supply specified in this Contract plus GST. The parties must provide each other with all documentation required to claim any Input Tax Credit, set off, rebate or refund for or in relation to any GST included in any payment made under this Contract. In this clause 6.5, the terms “GST”, “Taxable Supply” and “Input Tax Credit” have the meaning given in the GST Law.

7. INVOICING AND PAYMENT

7.1 All invoices must be paid in full, without set-off or deduction, into Aidacare’s nominated bank account within 30 days of issue.

7.2 For non-credit Customers (including Rental and Rent-to-Buy), all invoices must be paid by electronic funds transfer, credit card or by equivalent means into Aidacare’s nominated bank account prior to delivery of the Equipment or Services. Subsequent invoice payments are due at the beginning of each billing period.

7.3 Failure to pay amount when due will, in addition to any other rights, entitle Aidacare to:

(a) collect any Equipment that has not been paid for;
(b) suspend further deliveries of Equipment; and
(c) terminate the Contract in accordance with clause 17.1 of our Standard Terms & Conditions.

7.4 Where Aidacare has exercised our rights under clause 7.3, we remain entitled to payment for Equipment already delivered and may elect to charge interest at 3% per annum over our nominated bank’s overdraft lending rate for any overdue amounts.

8. DELIVERY

8.1 If requested by you and provided for in the Contract, we will deliver the Equipment in accordance with the delivery terms specified in this Contract. All delivery dates referred to in the Contract are our best estimate and may be subject to change. We are not liable to you in respect of any delay or non-delivery of the Equipment however caused.

8.2 We will attempt to combine multiple orders for a single shipment. We reserve the right to supply the Equipment in several shipments. You will be invoiced for such part delivery in accordance with the Contract.

8.3 If you are unable to accept delivery within 14 days of receiving notice from us that the Equipment is ready for dispatch, or we are prevented from making delivery due to causes beyond our reasonable control, then:

(a) to the extent permitted by law, the Equipment will be deemed to have been accepted by you;
(b) payment will be due and payable by you; and
(c) we will store the Equipment at any available location at your risk.

8.4 We must be advised in writing of all shortages in quantity delivered and any breakage or loss within 48 hours of receipt by you of the Equipment.

9. ACCEPTANCE OF EQUIPMENT

9.1 Equipment will be deemed to be accepted by you upon delivery or pursuant to clause 8.3(a).

9.2 Subject to any rights you have under Australian Consumer Law (ACL) if, upon inspection or testing, you find any Defect, you may within 48 hours after acceptance of the Equipment and acting reasonably:

(a) reject the defective Equipment by notifying us in writing of the relevant Defect with reasons for rejection; and/or
(b) request us to make good the Defect at no additional charge to you by providing written reasons for rejection to us.

10. TITLE AND RISK

10.1 Title in Equipment purchased from Aidacare, passes to the Customer on receipt of payment in full for the Equipment by Aidacare.

10.2 Title in Equipment rented from Aidacare remains at all times with Aidacare. The Customer must not sell, transfer, assign, mortgage, pledge, sub-let, lend or otherwise deal with the Equipment without the prior written consent of Aidacare.

10.3 Title in Equipment on Rent-to-Buy from Aidacare passes to the Customer on completion of all periodic payments for the Equipment as identified in the Rent-to-Buy Agreement. The Customer must not sell, transfer, assign, mortgage, pledge, sub-let, lend or otherwise deal with the Equipment without the prior written consent of Aidacare.

10.4 You acknowledge and agree that, in relation to Equipment supplied to you under rental or credit terms, we are entitled to register our interest against you in accordance with clause 18.4 of these terms and retain title in the Equipment until paid in full. You agree to indemnify us in relation to all costs associated with registering such interest.

10.5 Risk passes to you on delivery of the Equipment.

10.6 In the event that you choose to use your own carrier, we will only be responsible for loading of the Equipment to the carrier. Delivery of Equipment to your carrier shall constitute delivery to you; thereafter all risk of loss or damage shall be your responsibility with claims submitted to your carrier.

11. WARRANTY 

11.1 We warrant that the Equipment rented and sold by us is free from defects in material and workmanship for the warranty periods specified in our literature and websites (Express Warranty).

11.2 Our Express Warranty operates alongside all rights and remedies which consumers may be entitled to under Australian Consumer Law and any other relevant legislation.

11.3 All warranty claims must be made in accordance with the Warranty Process per Annexure 3: Warranty Process.

Australian Consumer Law

11.4 Where the supply comprises a supply to a consumer pursuant to the Australian Consumer Law (ACL), equipment supplied by us comes with guarantees that cannot be excluded.

11.5 For further information about the Australian Consumer Law and consumer guarantees, visit consumerlaw.gov.au.

11.6 For major product failures: the Customer is entitled to a repair, replacement or refund and compensation for any other reasonably foreseeable loss or damage. Costs of shipping for inspection or repair of major product failures are paid for by Aidacare.

11.7 For other product failures where goods are not of acceptable quality but the failure does not amount to a major failure: The Customer is entitled to have the goods repaired free of charge. Aidacare may, at it’s discretion, provide you with a refund or store-credit. The Customer is responsible for paying the costs of shipping for inspection or repair of non-major failures. If the failure is determined to be major, then these costs will be refunded to the Customer by Aidacare.

12. RETURNS AND REFUNDS

12.1 All return requests will be considered and processed in accordance with our Returns Policy which can be viewed at Annexure 4: Returns Policy.

12.2 No cash refunds will be provided. If a refund is approved it will be issued either by:

(a) EFT direct to a bank account or credit card;
(b) EFT to the relevant funder;
(c) Offsetting credit to an account.

12.3 Other than any remedies under ACL or other relevant legislation, Equipment which is used in a way or environment that would create OH&S and hygiene risks may not be returned. This includes any Equipment that may have been soiled or exposed to biological contamination and includes but is not limited to Equipment used for: bathroom & bathing; toileting; toileting & hygiene slings; stockings & undergarments; pillows, bedding & protectors; continence products; bracing & supports; compression garments; personal kitchen aids; cutlery & crockery.

13. LIABILITY AND INDEMNITY 

13.1 Notwithstanding any other clause of this Contract, to the extent permitted by law, our aggregate liability in connection with this Contract, whether based upon warranty, contract, statute, tort (including negligence) or otherwise is limited at our option to one of the following:

(a) replacement, repair or resupply of those Equipment or Services; or
(b) the cost of replacing, repairing or resupplying those Equipment or Services; but will not exceed the Price paid by you to us under the Contract in the 12-month period preceding the date the claim arose.

13.2 We are not responsible to you or any other party for:

(a) any loss of revenue and profit, loss of anticipated revenue and profit, loss of savings, loss of data, loss of business opportunity, loss of contract, loss of use, loss of reputation, loss of goodwill, business interruptions, or any indirect, special, consequential or incidental damages howsoever arising,
(b) direct, indirect, consequential or inconsequential injury, loss or damage whatsoever by reason of any delay in delivery, deterioration, deficiency, total or partial destruction, distortion, erasure, corruption, alternation, misinterpretation or misappropriation of data; and
(c) other fault or harm in the Equipment supplied by or on behalf of or in any arrangement with us and whether or not due to the negligence of us, our servants or our agents.

13.3 To the extent permitted by law, the rights and remedies in this Contract are the sole and exclusive rights and remedies available to you in connection with this Contract and the supply or failure to supply the Equipment.

14. INTELLECTUAL PROPERTY 

14.1 You acknowledge that we remain the owner of all Aidacare IP.

14.2 We grant you a non-exclusive, royalty free license to use the Aidacare IP to the extent necessary to enable you to use the Equipment or Services.

14.3 You must not alter or remove any copyright statement or other notice of ownership or Intellectual Property Rights which accompanies the Equipment.

15. PRIVACY 

15.1 We will handle your personal information in accordance with our privacy policy which can be found on the Aidacare website: www.aidacare. com.au/about-aidacare/privacy-statement

15.2 If you feel your personal data has not been appropriately managed by us, you can make a complaint:

(a) Verbally by calling 1300 362 203;
(b) Via the Aidacare website: aidacare.com.au/about-aidacare/contact/

If you remain unsatisfied you may also make a compliant via the Privacy Commission: oaic.gov.au/privacy/privacy-complaints/

16. FEEDBACK, COMPLAINTS & OPT-OUT 

16.1 Your feedback is important to us and plays a key part in improving our processes to provide you with a better service.

16.2 Feedback and complaints may be provided:

(a) Verbally or via email directly to your point of contact;
(b) Verbally by calling our central complaints line on 1300 362 203;
(c) In writing via the Aidacare website at: aidacare.com.au/about-aidacare/contact/

16.3 From time-to-time we may ask you to complete a Customer Satisfaction Survey. The outcomes of these surveys may also be included with our NDIS Quality & Safeguards Audit.

You have the right to ‘Opt Out’ of the survey process (or where relevant) the inclusion in the NDIS Quality Audit at the time of our request or after that by making contact with us.

17. TERMINATION 

17.1 We may terminate a Contract:

(a) immediately on written notice if you are in default of the Contract and the default is not remedied within 14 days of receiving written notice to remedy the default; or
(b) immediately on written notice if you become bankrupt, are ordered to wind up, pass into liquidation or administration or have a receiver, manager or administrator appointed.

17.2 Upon termination of the Contract in accordance with clauses 17.1 you must pay us all amounts owing to us up to the date of termination of this Contract, including reasonable costs incurred by us as a result of the termination of this Contract (including third party cancellation fees and administrative costs).

17.3 You may only cancel all or part of an order made under a Contract with our written consent.

17.4 If this Contract is terminated or an order is cancelled before the supply of Equipment or Services, you must pay to us all costs incurred by us arising from the cancellation including any third-party costs incurred by us relating to the Contract.

17.5 If this Contract is terminated or an order is cancelled after commencement of the supply of Equipment or Services, you must pay to us the Price and any other amounts owing by you, unless otherwise agreed by us in writing.

18. PERSONAL PROPERTY SECURITIES ACT 

18.1 This clause 18 applies to all purchases on credit and rent of Equipment.

18.2 For the purposes of this clause 18, the terms ‘financing statement’, ‘financing change statement’, ’security agreement’ and ‘security interest’ have the meanings set out in the PPSA.

18.3 You acknowledge and agree that:

(a) each Contract constitutes a security agreement and a PMSI for the purposes of the PPSA; and
(b) a security interest is taken in all Equipment previously supplied by us to you (if any) and all Equipment that will be supplied in the future by us to you during the continuance of our relationship.

18.4 You agree to do anything (including obtaining consents, signing or producing any further documents, and/or providing any further information) which we ask for and consider necessary for the purposes of:

(a) ensuring that the security interest is enforceable, perfected and otherwise effective; and/or
(b) enabling us to apply for any registration, complete any financing statement, financing change statement or give any notification, in connection with the security interest; and/or
(c) enabling us to exercise rights in connection with the security interest.

18.5 Everything that we are required to do under this clause 18 is at your expense.

18.6 You waive any rights you may have to receive notices under sections 95 (Secured party must give notice of removal of accession), 118 (Enforcing security interests in accordance with land law decisions), 121(4) (Enforcement of security interests in liquid assets--notice to higher priority parties and grantor), 130 (Notice of disposal of collateral), 132(3)(d) and 132(4) (Secured party to give statement of account), 134(1) (Proposal of secured party to retain collateral), 135 (Notice of retention of collateral) and 157 (Verification statements--secured parties to give notice to grantors) of the PSSA.

18.7 The parties agree that sections 96 (When person with an interest in the whole may retain accession) and 117 (Obligations secured by interests in personal property and land) of the PPSA do not apply to these terms and conditions.

18.8 You waive any rights you may have under sections 142 (Entitled persons may redeem collateral) and 143 (Entitled persons may reinstate security agreement) of the PPSA.

18.9 Neither party will disclose information of the kind mentioned in section 275(1) (Secured party to provide certain information relating to security interest) of the PPSA, and you will not authorise, and will ensure that no other party authorises, the disclosure of such information.

19. GOVERNING LAW AND JURISDICTION

This Contract is governed by and construed in accordance with the laws of New South Wales, Australia. The parties agree to submit to the non-exclusive jurisdiction of the courts of New South Wales, Australia.

20. GENERAL

20.1 This Contract contains the entire understanding between the parties concerning the subject matter of this Contract and supersedes all prior communications.

20.2 The failure of either party to enforce any provisions under this Contract will not waive the right of such party thereafter to enforce any such provisions.

20.3 All notices and consents relating to this Contract must be in writing. Except as specified otherwise, this Contract cannot be amended or varied except in writing and signed by the parties.

20.4 If any term or provision of this Contract is held by a court to be illegal, invalid or unenforceable under the applicable law, that term or provision will be severed from this Contract and the remaining terms and conditions will be unaffected.

20.5 Clauses 7, 13, 14, 17.2 and 20 and any other clause that by its nature is intended to survive the expiry or termination of this Contract, survives such expiry or termination.

21. CUSTOMER AUTHORITY 

21.1 The Customer warrants that they are authorised to make this agreement on behalf of all persons who possess, use or operate the Equipment during the period until the Equipment is returned and the Customer takes responsibility for payment.